On+the+5th+May

**May 5th- Starting the session**

 * Arrive in the **VIDM conference room** 20 minutes before the hour. We will be using the same room throughout the conference so when you get there you will find the previous session will be finishing. **VERY IMPORTANT:** Make sure you go to the right room...the VIDM conference room, not the VIDM practice room.
 * Ten minutes before your session the facilitator will set up the room ready for your session. Make sure your audio and webcam is working and your PowerPoint is loaded up and ready to go.
 * Tell your facilitator how you want to take questions - during or after the presentation. Tell your facilitator how you want to be reminded about time keeping. Your session will finish no later than 10 minute before the hour which is when the next session starts.
 * At the beginning of your session your facilitator will give participants advice about how to work the technology, then he/she will introduce you
 * Give your facilitator any special information that you want to pass onto participants in the introduction.
 * If you have a webcam, you may wish to put it on for a few minutes so that the audience can see who you are. If you wish to keep it on throughout the session, that is possible as long as it does not affect the running of the room. If your webcam affects the quality of people's experience in the room, you will be advised to turn it off by your facilitator.

**During the session**

 * The session will be recorded
 * The facilitator will monitor and facilitate questions - both audio and in the text box. The room is set up so only one person can speak at a time.
 * Participants will be invited to put up their hand if they want to say something. The facilitator will "take" the microphone and give it to the person wanting to speak. Once the question has been asked, the facilitator will give the microphone back to you so you can answer it.
 * Your session will last a total of 50 minutes, excluding introductions etc. Your presentation should last no more than 30 minutes leaving 20 minutes for discussion. If you leave no time for questions and discussion it can get a little boring for the audience.

**At the end of the session**

 * The facilitator will summarise the session, picking out the key points and then will thank you
 * The session will be ended at least 10 minutes before the hour so that the facilitator for the next session can set up.
 * You are very welcome to attend any or all of the VIDM sessions