Preparing+for+the+2nd+May

= =

Technology

 * Check your computer can access Adobe Connect and you have the right equipment - it is vital that you use a headset with built in microphone
 * Attend a practice session if you have never used Adobe Connect before
 * Go into the VIDM practice room at some stage and have a 'play' - click on this link to access the VIDM practice room.

VIDM Program

 * Check all the details on the Program page are correct for the session you are facilitating, ensuring the World Clock has the correct time when you click on the New Zealand time.

Master Facilitator

 * Make contact with your "master" facilitator who will be around on May 2nd to support you.

Speaker

 * Make contact with your speaker at least one week before May 2nd and make sure he/she has access to Adobe Connect
 * Go into the VIDM practice room with the speaker before May 2nd for an orientation session.
 * Make sure the speaker understands the session will be recorded and widely disseminated

PowerPoint Presentation

 * Give the speaker guidance about size and format of presentation slides. Adobe Connect supports PowerPoint and PDF. Here is some useful information about designing a PowerPoint for Adobe Connect to share with the speaker. Make sure your speaker saves her PowerPoint as a PPT file, and not a PPTX file.
 * Make sure you have the speaker's slides and/material preferably before the 28th April.
 * Make sure you have the "Welcome" and "Goodbye" slides which will be sent to you. If you lose them for what ever reason, you can download them here.




 * Add the "Welcome " slides to the beginning of the speaker's presentation and add the "Goodbye" slides at the end.
 * Name the presentation file with the name of the speaker - this ensures that the file can be easily found in the Adobe Connect room on the conference day.
 * Please send them on to this email address We will upload the presentations in order. It is very important that we have the presentations at least 3 days before the session so that we can prevent any issues. If you have any difficulties with this, please let your master facilitator know right away.
 * If you have problems with the PowerPoint presentation, make sure you upload it as as a PPT file, not PPTX.

Backup Plan

 * Have a plan in case there is a problem with the technology or the speaker does not turn up