Post+Event+Debrief

=Post Event Debrief=


 * This page is for the VIDM Committee Members to post observations and thoughts about how the Conference goes so we can prepare for the debrief meeting.**

Please add section headings as you see fit. It might be helpful to add your initials (shorter than names, and avoids the two Sarahs problem *grin*) to each of your contributions.

Technology
CJW: Session 14 could not get speaker's mic to work. In practice room, speaker and facilitator rigged up a connection over Skype (facilitator's mic close to facilitator's speakers to relay skype 1:1 call between facilitator and speaker) and this worked. Could not get it to work during conference. Facilitator did brilliant job presenting.

CJW: Had one question asking for webcam. I explained why not, and delegate was quite happy. Here's the chat exchange - and she was good enough to ask by private chat. yvette7274: hi can you enlarge the ppt screen please Chris Woodhouse: HI Yvette. Sorry but no. We've chosen this layout so we have a full column list of attendees AND we have a good sized chat box. The chat box is important because that's how most delegates interact. Chris Woodhouse: But it was absolutely fine for you to ask, of course. yvette7274: no worries thank you

Gloria: Overall, it was fabulous. Picky details: would have been nice to fit in hundreds of participants. Sarah S., you do realize that this "baby you birthed" is growing in leaps and bounds every year so for next year, GO BIG OR GO HOME, ha ha. As I mentioned to you, I have an account on www.wiziq.com that allows for me to have 900 people in a classroom. Also I couldn't draw with the writing tools or control the pointer properly in Adobe Connect and it works super smooth in WizIQ. Can you tell I loooovveee WizIQ? As you know, I learned about it because you had Nellie be a guest presenter in YOUR fascilitating online course and she's a very big fan too. I know they've had some big educational conferences on there so check it out for next year. Tell them I sent you! BIG THANKYOU to Chris for "midwifing" me through the Grand Midwife presentation by Jenny Joseph et al. Wasn't that the most amazing hour you've ever spent, Chris? Everyone needs to watch the recording who missed it. It's always good to have a man in the room :)


 * Debs thoughts:**
 * finish with conference "slide show". Get people to send in photos of themselves during the conference and we quickly make up a slide show set to music. I felt a bit like no-one wanted to leave and the end was a bit abrupt so this could ease us out of the conference in a nice sort of way.
 * Prepare a press release that we send to media in our respective countries
 * need a biography for speakers so we can introduce them appropriately
 * definitely need sponsorship next year to expand. Prepare a sponsorship package and start seeking this soon so companies can budget for it next financial year
 * ? require speakers to attend a practice session so we are sure things will work oK. Have a cut off date and if no contact or practice we replace them
 * make attendance certificate only available if they complete survey?

Overall, I think the VIDM was great. I enjoyed being a masterfacilitator and a facilitator especially facilitating the closing session - but I felt, I was left out of a party going on the host chat :-)
 * Annette's comments:**
 * Live video:** I think it's a great mistake that the speaker is not on live video. As a speaker you're not just a name but a person and I think the participants should get the possibility of seeing the speaker live. I'm a supporter of the possibility of having interactions between the speaker and the participants. Synchronous communication can support and the feeling of' presence and 'being there together' (Ralph Schroeder, 2011). Webconferences as Adobe Connect offers the live video opportunity.
 * Chat box**. I think the large and broad chat box in the first half or third part of the conference worked very well. The participants enjoyed to reflect, comment and ask questions in the chat box. I think the enlarged chat box made the VIDM more vivid because of the very visible interaction taking place between the speaker and the participants and the participants in between. The VIDM is about facilitating sharing of midwifery (scientific) knowledge and experience synchronously.
 * Microphones**: It ought to be a requirement in the future for the speaker ( and participants) to use a headset. It doesn't work with integrated mics. In the overhanding in the masterfacilitation from me to Jacob a speaker presented with integrated mic that caused so much echo from her PC that it was hard for the participants to hear what she was saying because of an overwhelming echo.To great annoyance of the participants.
 * Power Point presentations**: It should be a requirement to the presenters that they showed a presentation as Power Point, Prezi or something like that. A presentation makes it easier for the participants to get and maintain the points in the presentation. Should we ask the presenters to do a Slideshare afterwards to share the presented as a link?

Multiple vs Single microphone enabled
CJW: Session 13 had 4 presenters, and ended up with a couple of questions by chat in the Q&A session. Having all microphones on gave no problem.

Need to increase size of room - see Gloria's comments. Happy to use Adobe next year, but may need sponsorship. (Comment from Annette: The head of IT department Christian Wang in University College Lillebaelt is very fascinated about the VIDM. He has very good personal relationships into Cisco (owner of Adobe Connect) in London and he has offered to try to get an agreement with Cisco for free use of Adobe Connect up to e.g. 250 participants at the same time for the VIDM. He thinks, he is in a position where this should be a possibility to get this agreement for the VIDM. The 'costs' will be that VIDM have to have Ciscos logo in relation to VIDM to some extent.) Speakers-if they do not make contact or "conform" by checking in with facilitator beforehand, we do not accept them on the day. checking with facilitator and doing technology check must be pre-requisite-see deb's comment now we're getting a good list of speakers, we can take a more systematic approach, in stead of a first-come, first-serve basis. do we have concurrent sessions, or have a 48 hour conference? we need facilitators to do this properly. ?meet with ICM and talk about better integration? In other words, do we need to start talking about succession planning....I'm certainly thinking that the 5th year will be my last Use of smartphones
 * Sarah**

Publicity
CJW: Should we get in the media more? There's a good BBC technology programme in two variants - Radio and TV. It's called Click. Website here []

Sarah: Do we need to get someone to develop a more "professional" website. Advantages: looks more professional. Disadv: most cost us, and isn't modelling how free stuff can be used effectively.

Facilitators, and Master Facilitators
CJW: One delegate's feedback opined we should have midwives as facilitators. Thoughts? My view (and I would say this, wouldn't I) is that the ideal is a facilitator who is (or has been) a midwife, or who has some experience/knowledge in the midwifery field. If we can't run every session like that, then given a choice between a midwife who's not a facilitator and a facilitator who's not a midwife, we should pick the facilitator.

Do we need some sort of registration system? Advan: gives us a better idea of who might be attending Disadvat: may be a barrier to people attending
 * Registration**

I think we need to think about how we keep conversation going after the conference. We need to encourage speakers to leave their presentations, and provide an area for people to leave comments and questions to speakers. And....an area where people can start the conversation even before the conference. Have a look at the website for this online conference: @http://2012.imoot.org/
 * Ongoing conversation**

Need to think how we better engage resource-poor countries eg consultation about content of program...have committee members from resource-poor countries. Have a look at more thoughts from me about this: @http://sarah-stewart.blogspot.co.nz/2012/05/virtual-international-day-of-midwife.html
 * Conference committee and program**

Publication plan 2012
This is extremely rough. Please feel free to comment, edit, change around etc... Annette ||
 * ===Topic=== || ===Key Points=== || ===Leader=== || ===Who wants to be involved=== ||
 * VIDM and technology || Data from the last 3 years which talks about technology. Also data from a few participants who did not attend. Only problem with this is...numbers are small || ?Chris and Lorraine ||  ||
 * Social media and the new way of professional collaboration || Explore how we've all worked together to collaborate in a community of practice
 * use of the different technologies
 * our ideals...transparency, sustainability, OER, connectivism,
 * virtual teamwork
 * end with recommendations on how to work virtually...using these new ways of working and collaborating... || ?Sarah & Annette || Sarah B ||
 * 2012 Evaluation ||  || ?Mary || ?Linda ||
 * How social media can be used constructively, using VIDM as positive example || For the Danish Midwives Association Journal || Annette || Sarah ||
 * How to use online technology to develop an online PD event || I see this more of a practical "how to" paper, as opposed to the second paper, which I see more as a theoretical paper - what do you think? SarahS. ||  || Sarah